1. Who to contact about your data :
Alder Roofing Supplies Ltd, 01784 420333 or firstname.lastname@example.org
2. What personal data we collect :
Account opening forms with details of name, address, email, phone, bank and references.
Name, address, email, phone and credit details are kept on accounting software.
Name and address and kept on invoices and quotations raised.
Debit and credit card transactions slips are kept for a period of up to 2 years.
Cheque details – kept for a period of up to 1 year.
3. Why do we collect and hold it :
For the purposes of supplying goods, invoicing and receiving payment and the effective pursuance of monies due
4. Who will hold the data :
Hard copies are kept in the accounts office.
Accounting software is held on 3 x office PCs.
5. How will the data by used :
As in 3. Data will only be used for these purposes.
6. How long will be data held for :
For a minimum of 4 years.
7. How will the data be stored :
On hard copies in locked cabinets.
On local PCs and Server, password, firewall and anti-virus protected.
Accounting software has second level passwording.
8. Who will my data be shared with :
All relevant parties within the Alder Group.
Legal representatives if necessary in pursuance of bad debt.
No data will be issued to third parties under any other circumstances.
9. What rights do customers have :
The right to request information, access, rectification, erasure, restriction on processing, objection and in relation to automated decision making and profiling.